3. Emergency Planning
Now that you’ve identified existing and potential hazards, you’ll create an emergency plan to help prevent or control them. Plans can be described as action guides, response plans or emergency management plans.
Action guides. These are usually in a checklist format listing the step that need to be accomplished when an event happens. An action guide generally outlines the company personnel and outside agencies to call, what information to collect, and what actions to take. These guides are usually part of a more comprehensive emergency management plan.
Response plan. Also called contingency plans, a response plan describe in more detail the steps listed in the action guides. Response plans typically provide more information on the actions that must be implemented to limit damage from an emergency and do not deal with pre-emergency or recovery planning.
Emergency management plan. This is a more comprehensive document that includes the action guides and response plans. An emergency management plan describes the methods used to prevent emergencies, actions when event happens, activities needed to keep the organization operational, and steps to bring the company back to full operation.
1. Select/appoint an individual to be responsible for coordinating the preplanning efforts.
2. Identify the emergencies that are likely to threaten the workplace and its employees. (e.g. terrorism; bomb threats; natural disasters, like hurricanes, tornadoes or floods; fires; workplace violence; or hazardous chemical spills)
3. Choose one or separate plans from above for each exposure.
4. Build a list that includes: organization names, addresses, phone numbers, email addresses, along with points of contact names of emergency response resources.
5. Draft the plan(s), covering prevention, preparedness, response and recover issues.
6. Develop a list of the equipment that may be needed, such as first aid kits, tarps (e.g. to protect equipment from water damage), flashlights, batteries, etc.
7. Include methods that can be used to test and update the plan as needed.